Recurrent Reports - Flinders University

Recurrent ReportsIntroductionA Project Manager is allocated to every financial project within the Un

Introduction RecurrentReports AProjectManagerisallocatedtoeveryfinancialprojectwithintheUniversity.ThisManageris responsibleformonitoringthefundsallocatedandspentwithinthisprojecttoensureprojectsare managedprudentlyfinancially. ToassisttheProjectManagerfulfiltheseresponsibilities,areportforeachprojectisgenerated monthlyfromthefinancesystemandsenttothemasanattachmenttoanemail.Ifhe/sheis responsibleformorethanoneproject,thereportsarecombinedandsentinoneExcelworkbook attachment. ReportsconsistofanExcelworkbookwithmultipletabscontaining: Image1X01/1Summary040019141210207882005766,'AlThwcttmOOMct.'Almntxtxract 财人 5O AlTryg>ctP<HMthAct(2).AlTanactom_MthAct(3) ⑴ 51 S2 536 455 56 」 •Asummaryreport(inImagelthetabcalled"0171Summary"with0171beingtheproject managercode)-anoverviewofincome&expenditureforallprojectsfortheproject managerwithahyper-linkto: •Individualmoredetailedincome&expenditurestatementsforeachproject(in Image1tabs“04001914”“12102078”etcwhicharethecostcentre/project ， codes)withlinksto: •Drilldownsofindividualtransactionsforthecurrentmonthforeachnatural H accountusedinthatmonth(tabs“AllTransactions_MthAcct)Summary Report Image2 FlindersUniversity Income&ExpenditurebyProjectManagerSummary(Recurrent)YeartoDateReport fromJanuarytoJune2014 ProjectManagerProjectManagerName Flinders 口 UNIVCSSITV " MuringMtMrvvmm* SourceCarryForwardinternalTrsnsfef^ ofFunds Source Income Expenses CommitmentSurplus/(Deficit) Facuhy/PortfolioProjects 01.007.215 1101 04001914•Protect1OoeEng (13) 487.346 479.71440.143 12202078Project2OperaSiny ・ 0103.900 ,b01 0 91.650 45.637(33.387) 01.111.115 TOTALS (13) 578.996 525.3516.7S6 Uniwide/Corporate/CapitalProjects TOTALS 00 0 0 00 Thetitleofthesummaryreportwillshowthemonthsthatthisreportrelatesto(inImage2the reportisfortheperiodJanuarytoJune2014). Eachrowofthereportrelatestooneprojectwiththerowtitlebeingthecodeanddescriptionfor thecostcentreandproject.Thistitleisblueandisahyperlinkwhich,whenclickedon,willtake theuserdirectlytoanindividualProjectReport. ThecolumnsoftheSummaryReportare: ● SourceofFunds- Adescriptionofthesourceoffundingfortheproject ● Source 一 Showsthecodeforthesourceoffundingfortheproject. ● Carry Forward-fundscarriedforwardfromthepreviousyear.Itisassumedtobeincome soanegativenumbermeansthatthebalancefromthepreviousyearwasa InternalTransfers deficit-fundsallocatedortransferredfromotherprojects.Itisalso